Fees & Club Policies
Training fees are calculated in accordance with the number and length of training sessions the gymnasts are expected to undertake in each level weekly and the number of weeks of training in a year (combining school term and scheduled holiday training weeks). Total yearly training fees are divided equally across each calendar quarter and generally invoiced 3 weeks prior to the start of each calendar quarter.
ALL fees must be paid by the due date on the invoice which is 3 weeks from the date of issue.
Preferred payment method is credit card; however, payments can also be made by internet banking, cheque or in person. Monthly or fortnightly direct debit is currently being set-up. You will be advised when this option is available.
New gymnasts starting part way through the term are charged on a pro rata basis (based on the date of the Monday of the week they start).
Training fees are set at the beginning of each year.
Apart from the training fees, which cover the coaching/tuition provided, there are also levies and additional costs that will be charged to gymnasts’ accounts. A summary of these costs is included in this document. Any account enquiries may be directed to the Club Director Tatiana Loukianenko on 0413 462 305.
Fees & Levies
Gymnastics Victoria Registration Fee
Glen Iris Gymnastics is registered and affiliated with Gymnastics Victoria (GV) and Gymnastics Australia (GA). All gymnasts, coaches and judges must also be registered members of the above-mentioned organisations. An annual registration fee that provides Personal Sports Injury Insurance Cover is required for all Glen Iris Gymnastics members participating in Competitive Gymnastics. This registration fee is set by GV and GA every year and is collected by Glen iris Gymnastics on their behalf. It is a non-refundable fee; however, it is transferable if the athlete moves to another gymnastics club.
Recreation class $40.94
5 years old and younger $30.72
Joining the club after 1st October $25.61
Glen Iris Gymnastics Membership Fee
Annual Club membership/Administration fee of $50 is payable in the first quarter or upon joining Glen Iris Gymnastics.
This fee contributes to the administration costs to operate the Gymnastics program as well as all administration expenses as well as First-Aid supplies, including ice-packs, band-aids, tissues, etc.
All competitive gymnasts are required to pay a Maintenance Levy. This levy contributes to the costs required to maintain and upgrade the equipment in the Gymnastics Club and is defined based on the gymnast’s level. The levy is charged in quarterly instalments. Quarterly levy:
Level 1 $15
Level 2 $20
Level 3 - 10, Stage 1 & 2 $25
Sub-Junior, Pre-Junior, Junior, Senior $30
Some competitive gymnasts are required to pay a Travel Levy to offset all staff travel costs associated with competitions (Training Camps, Australian Championships, National Club Championships and Overseas Tours). This will be defined and advised on a case by case basis. Families will be invoiced separately for these costs.
Gymnasts are required to pay a competition levy to cover the costs of their participation. Levies are based on the cost of competition entry fees (or estimates based on 2018). Note that the levy excludes Training Camps, Australian Championships, National Club Championships, Fusion FX, Glen Iris Cup costs or any international competition. These will be invoiced separately for participating/selected gymnasts.
Gymnasts enrolled into the program will be automatically entered into the competitions scheduled for their level as per the competition calendar included in the 2019 Gymnastics Position Offer.
Should you wish your daughter not to participate in a competition, a written notification needs to be sent to your daughter’s coach 6 weeks prior to the event. The Competition Levy will be reconciled at the end of the year and gymnasts’ accounts will be credited accordingly. Should the notification not be received on time, no refund will be provided.
Should a gymnast be sick or injured and unable to compete, she might be entitled to a refund – please refer directly to GV policy. If the Club receives a refund on behalf of the gymnast, the Competition Levy will be reconciled at the end of the year and gymnasts’ accounts will be credited accordingly.
The Competition Levy will also be reconciled upon a gymnast terminating the program. Families will be invoiced for any outstanding payments based on actual competition fees vs competition levy.
Please note that to represent the club at any competitions, club fees must be completely up to date. Payments can be made via internet banking, cheque or in person.
Competition Coaching Levy
At this stage, the exact schedule of competitions days for each level is not available. Gymnasts participating in competitions that do not fall on a regular training day will be charged a $20 Competition coaching fee to contribute to the cost of the accompanying Coach. This will be charged in the quarter following the competition.
Gymnasts competing in Level 7 and above as well Sub-Junior and above are required to have an individually choreographed floor routines for each apparatus. Routines are choreographed outside of regular training hours and at least 1 hour of private class is required. The actual number of private classes required to complete a routine will largely depend on the complexity of the routine and the gymnast’s retention. This will be organised directly with the gymnast’s coach. Please refer to “Private lessons” for hourly rates.
Routine music can be provided by the Club or proposed by the gymnast. If the music needs to be edited for length, style, speed, etc, a fee of $25 to $50 will be charged.
Uniform & Apparatus Fees
It is compulsory for all gymnasts to compete in the Club leotard (except for Levels 7 and above) and wear the club tracksuit. Orders for the club leotard and tracksuit can be made by contacting Irina Feldman on 0432822774 or email her to
Payment must be made prior to collection.
It is also expected that gymnasts of level 4 and higher competing in events own their own apparatus. Please speak to the coaches about what apparatus may be necessary and where they can be purchased.
Christmas Show Fees
Should Glen Iris Gymnastics run a Christmas show or Display day at the end of year, a one-off costume levy will be charged ($20). This will be invoiced in the last quarter of the year.
Individual & Extra training fees
Gymnasts may be offered individual or extra training opportunities. These will be considered an additional cost and are not included in term fees.
Ballet training will be offered for some groups. You will be advised about fees and times for your daughter when the sessions start. These will be invoiced separately.
Gymnasts may be offered extra training sessions before a competition in addition to their regular training times. Extra hours will be charged separately at a gymnast’s normal session rate.
One-on-one private lessons cost is as follows:
Beginners qualification coaches $30 per hour $20 per half an hour
Intermediate qualification coaches $50 per hour $30 per half an hour
Advanced and FIG qualification coaches $60 per hour $40 per half an hour
It is possible to have a semi-private lesson, when there are 2 girls sharing the time. In this case the fee will be shared between the gymnasts.
Payment of fees
Option 1: Full payment of all gymnastics fees must be made by the due date on the invoice. Payments are due 3 weeks from the date of the invoice.
Option 2: Payment of fees by instalments can be offered to gymnasts training 16 hours or more per week
Applications to pay in instalments will only be accepted on the Instalment Application Form and must be lodged and signed before the fees are due. Instalments may be made in no more than 3 equal payments over a Term.
Late Payment Fee
If full payment of quarterly fees is not received by the due date, a late payment fee of $50 will be added to the next quarter’s invoice.
If fees are 2 weeks overdue, gymnasts will no longer be allowed to train until fees have been paid in full or an instalment plan is activated.
After two requests to the family to settle the outstanding debt has been attempted and the account is more than 30 days overdue, Outstanding fees will be referred to a debt collector. An additional cost of 20% of the debt will be later invoiced, to recover the costs involved.
Credit Card (Preferred payment method)
Visa, Mastercard, AMEX
Credit card details can be taken over the phone. Please do not send credit card details via email for security reasons.
Eftpos is available over the counter at the Gymnastics office during office hours.
Cheque payable to Glen Iris Gymnastics
Cash: Cash payments must be for the correct amount, handed to the Club Director and a receipt obtained.
Direct Debit: at the time of drafting this policy, this method is being set-up. You will be advised when this option is available.
Difficulty with payment
Please contact the Gym Director for a confidential discussion as soon as a difficulty with payment arises. The signatory on the Enrolment form will be held responsible for the settlement of all accounts.
Other Terms & Conditions
Full training schedule payment
On acceptance of a gymnastics position, parents commit to payment of the full hours that the group trains.
Any necessary variations to the training regime should be negotiated and agreed with the Club Director.
School Holiday Training
Whilst we understand holidays are generally taken during school holidays, in order to maintain a level of fitness and agility, especially leading up to competition time, it is important that gymnasts attend holiday training.
Holiday training does not apply to Beginner Classes and AGG Groups but might be offered as an option (charged at the gymnast standard rate).
Specific information about the School Holiday Training expectations and schedule has been provided in the 2019 Competitive Gymnastics Position Offer for your daughter. We will endeavour to run your daughter’s classes on the same days she regularly trains. However specific times of holiday training will be advised closer to the dates.
The fee for the holiday training has been included in your quarterly fees and is non-refundable.
Extra training sessions during the holidays may be offered by the coach to the gymnasts. Extra hours will be charged separately at the gymnast’s normal hourly rate
For most levels, there is no training on Victorian and Australian Public Holidays.
For Senior gymnasts (Level 10 and Sub-Junior & above), optional training will run on the following Public holidays as these days fall during peak competition season / trial period.
Labour day (Monday 11/03)
Good Friday (Friday 19/04)
Easter Monday (22/04)
Anzac day (Thursday 25/04)
Gymnasts Extended Absences
Please note that gymnasts who have extended absences (holiday or any other reason) are not entitled to a fee reduction.
However, if the absence is for a period of 4 weeks or more during the school term, an application can be made to the Club Director to receive a credit for 50% of the missed period. Written applications must be sent to the Club Director at least 3 weeks before the beginning of the school term. Credit will be applied to the following quarterly invoice.
No refund or discount on fees is given for gymnasts away on gymnastics trips with the Club.
Please discuss special circumstances with the Club Director
Injury or Illness
Gymnasts who miss a training session due to sickness or injury are not entitled to a fee reduction.
Gymnasts may be eligible for a credit of fees in the case of injury or illness. The absence must be for a period of three or more consecutive weeks. Families must apply in writing to the Club Director and provide a medical certificate covering the whole period. Credits for the missed period will be offset against the fees for the following quarter. Please note that gymnast is not permitted to train at all during this time i.e. if the gymnast is training a modified program, she is not eligible for this credit of fees.
All gymnasts who leave one Club for another are required to have a Gymnastics Australia Transfer Form signed by both Clubs. A Transfer Form will not be signed until all accounts are paid in full. This process is managed by the Clubs on behalf of the gymnasts.
Withdrawal from the program
If a gymnast wishes to withdraw from the Program, they must provide at least 4 weeks’ written notification to the Club Director prior to the calendar quarter ending. The date of discontinuance will be the end of the calendar quarter. Retiring in the middle of the calendar quarter will incur full quarter payment retained by the Club.
Exemptions may be made under certain conditions e.g. medical injury, interstate relocation. Please apply to the Club Director if you consider an exemption warranted.
No make-up classes are offered unless the class has been cancelled by the club or coach. Any class cancelled by the club or coach will need to be made up by the end of the term by agreement with the coach.
No refund is given for a missed class.
Should the temperature reach 36 degrees Celsius, as reported at 1pm on the Bureau of Meteorology website for the Melbourne Metropolitan area (http://www.bom.gov.au/vic/observations/melbourne.shtml), any afternoon training will be cancelled for health & safety reasons.
A notification about cancelled training will be sent ASAP on the Facebook page of the club. Any classes cancelled for this reason can be replaced with another class (replacement session to be taken before the end of the term). To apply for a replacement class please talk to the Club Director. No refund will be provided for missed class due to high temperature.
Families with 2 gymnasts or more enrolled in any Glen Iris Gymnastics program are entitled to a 10% siblings discount. Please advise the Program Director upon enrolment of your second child.
Holidays and Other Absence
Please note that gymnasts who miss training sessions during a term (to go on holiday or for any other reason) are not entitled to a fee reduction. However, if the holiday or absence is for a period of 3 weeks or longer during a term there is an option to receive a fee credit if the club has been given written notice of the planned absence 3 weeks before the beginning of the term. The term fees still must be paid in full by the due date and the fee credit for the missed period will be applied towards the next term’s fees. No refund or discount on fees is given for gymnasts away on gymnastics trips.
Gymnasts who miss a training session due to sickness or injury are not entitled to a fee reduction. However, if a gymnast is sick or injured for longer than 3 weeks (with a medical certificate) the parents will be offered credit for the missed period in the next term’s fees. The gymnast should not train at all during this time i.e. if gymnast is training a modified program they are not eligible for this discount. Notice regarding this period of leave must be given in writing (email) to the club.
Retirement from the Club
Gymnasts planning to retire are asked to make their intent clear in writing before the end of the previous term. Those who fail to provide a written notice will face 50% of scheduled term fee as a cancellation fee. Full term fees are applicable for anyone retiring in the middle of the term. Exemptions may be made under certain conditions e.g. medical injury, interstate relocation. Please apply to the Club Director if you consider an exemption is warranted.